Bookable Campus Spaces

UQLife will be offering bookable spaces around campus for Academic and events staff to use for outdoor learning and events during semester two.

The purpose of these spaces is to:

Encourage outdoor gatherings where possible
Limit indoor gatherings
Assist with the safety of all students and staff at UQ
Utilise beautiful spots at St Lucia campus
Enhance the student experience by keeping them engaged and connected

Book outdoor learning spaces

UQlife outdoor learning space

The UQLife Outdoor Learning space is available to UQ Academic and learning staff to book for a maximum of two hours. Equipment will be provided for up to 100pax and will include: woven plastic rugs, coffee tables, beanbags and seating. Once your booking is confirmed, you will be provided with the access to for the storage marquee, which will be located on-site.

Location: Lower Forgan Smith Lawns
Dates Available: 24 August - 16 October
Booking Availability: 9am-6pm Monday-Friday
Booking time: 2 hour limit per booking
Pax: 100
Power: Available via power bollard on the corner of University Drive ring road. Any additional requirements to be arranged by staff from your faculty or division.
Storage: 3x3 Marquee will be permanently set up with equipment available inside for hire.
Set up and pack down: Please note UQLife manage the booking site only. All set up and pack down will need to be arranged by your team. If you wish to book a UQLife casual staff member to assist with set up and pack down, you will need to email uqlife@uq.edu.au at least one week prior to your event, and you will be charged an hourly rate via RISQ form.

Book space

Book outdoor event space

UQlife outdoor event space

The UQLife Outdoor Event space is available to all staff who host or set up events to book for a maximum of two hours. Equipment will be provided for up to 100pax and will include: woven plastic rugs, coffee tables, beanbags and seating. You will also be provided with the necessary COVID-safe event signage and cleaning products. Once your booking is confirmed, you will be provided with the access to for the storage marquee, which will be located on-site.

Location: Natural Amphitheatre
Dates Available: 17 August - 29 October
Booking Availability: 9am-6pm Monday-Friday
Booking time: 2 hour limit per booking
Pax: 100
Power: Power bollard available on site, any specific power requirements will need to be arranged by staff from your area/faculty.
Storage: 3x3 Marquee will be permanently set up with equipment available inside for hire.
Set up and pack down: Please note UQLife manage the booking site only. All set up and pack dwn will need to be arranged by your team. If you wish to book a UQLife casual staff member to assist with set up and pack down, you will need to email uqlife@uq.edu.au at least one week prior to your event, and you will be charged an hourly rate via RISQ form.

Book space

Important event information before booking

Event documentation

Hirer’s are NOT required to fill in any COVID-Safe event, or P&F approval documentation as the space has already been pre-approved. You are, however, required to adhere to the COVID-safe event checklist that was agreed to between UQLife and P&F, as well as our risk assessment. Please read these documents thoroughly and advise the UQLife team if you have any questions/concerns.

COVID-safe event checklist - outdoor learning
COVID-safe event checklist - event space
Risk Assessment - outdoor learning
Risk Assessment - event space

Statement of Compliance

You are also required to display the “Statement of Compliance” signed document at your event. This document will be kept in a display holder in the storage tent. If you are unable to find the document in the tent, please report it missing and we will ensure a new one is provided to you.

If you have any questions of concerns please contact uqlife@uq.edu.au

Bookable Campus Spaces

Book outdoor learning spaces

Book outdoor event space

Important event information before booking

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