Bookable Campus Spaces
UQLife will be offering bookable spaces around campus for Academic and events staff to use for outdoor learning and events during 2021.
The purpose of these spaces are to:
- Encourage outdoor gatherings where possible
- Limit indoor gatherings
- Assist with the safety of all students and staff at UQ
- Utilise beautiful spots at St Lucia campus
- Enhance the student experience by keeping them engaged and connected
We have three spaces on offer during 2021.
- Outdoor Learning Space - Lower Forgan Smith Lawns
- Outdoor Event Space - Natural Amphitheatre
- Outdoor Activation Space - Grassy Knoll (Campbell Place)
Book outdoor learning space
UQLife outdoor learning space
The UQLife Outdoor Learning space is available to UQ Academic and learning staff to book for a maximum of two hours. Equipment will be provided for up to 100pax and will include: woven plastic rugs, coffee tables, beanbags and seating. Once your booking is confirmed, you will be provided with access to for the storage marquee, which will be located on-site.
Student clubs and societies: Unfortunately this space is available to staff only. Students wil be able to book the event and activation spaces. Please see details below for more information.
Location: Lower Forgan Smith Lawns
Dates Available: 17th February- 19th June
Booking Availability: 9am-6pm Monday-Friday
Booking time: 2 hour limit per booking
Pax: 100
Power: Available via power bollard on the corner of University Drive ring road. Any additional requirements to be arranged by staff from your faculty or division.
Storage: 3x3 Marquee will be permanently set up with equipment available inside for hire.
Set up and pack down: Please note UQLife manage the booking site only. All set up and pack down will need to be arranged by your team. If you wish to book a UQLife casual staff member to assist with set up and pack down, you will need to email uqlife@uq.edu.au at least one week prior to your event, and you will be charged an hourly rate via RISQ form.
Book outdoor event space
UQLife outdoor event space
The UQLife Outdoor Event space is available to all staff who host or set up events to book for a maximum of two hours. Equipment will be provided for up to 100pax and will include: woven plastic rugs, coffee tables, beanbags and seating. You will also be provided with the necessary COVID-safe event signage and cleaning products. Once your booking is confirmed, you will be provided with access for the storage marquee, which will be located on-site.
Club and Society bookings: Student based clubs and societies are also able to book this space as long as they go through the required approval process through the Union or their faculty and school. Events will also need to be signed off by P&F and all documentation will need to be provided to UQLife before booking. Please contact UQLife for more information before booking.
Dates Available: 1st March- 6th November
Booking Availability: 9am-6pm Monday-Friday
Booking time: 2 hour limit per booking
Pax: 100
Power: Power bollard available on site, any specific power requirements will need to be arranged by staff from your area/faculty.
Storage: 3x3 Marquee will be permanently set up with equipment available inside for hire.
Set up and pack down: Please note UQLife manage the booking site only. All set up and pack dwn will need to be arranged by your team. If you wish to book a UQLife casual staff member to assist with set up and pack down, you will need to email uqlife@uq.edu.au at least one week prior to your event, and you will be charged an hourly rate via RISQ form.
Book activation event space
UQLife activation space
The UQLife Activation Space is available to all faculties and organsations wanting to promote an event, item, program or cause for a maximum of two hours. Equipment will be provided for up to 100pax and will include: woven plastic rugs, coffee tables, beanbags and seating. You will also be provided with the necessary COVID-safe event signage and cleaning products. Once your booking is confirmed, you will be provided with access for the storage marquee, which will be located on-site.
Club and Society bookings: Student based clubs and societies are also able to book this space as long as they go through the required approval process through the Union or their faculty and school. Events will also need to be signed off by P&F and all documentation will need to be provided to UQLife before booking. Please contact UQLife for more information before booking.
Dates Available: 12th February – 6th November
Booking Availability: 9am-6pm Monday-Friday
Booking time: 2 hour limit per booking
Pax: 100
Power: Power point available on site, any specific power requirements will need to be arranged by staff from your area/faculty
Storage: : 3x3 marquee will be permanently set up with equipment available inside for hire. Equipment inside will be a 3x3 UQ Life marquee, trestle table, chair, rugs and bean bags
Set up and pack down: Please note UQLife manage the booking site only. All set up and pack down will need to be arranged by your team. If you wish to book a UQLife casual staff member to assist with set up and pack down, you will need to email uqlife@uq.edu.au at least one week prior to your event, and you will be charged an hourly rate via RISQ form.
Important event information before booking
Event documentation
Hirer’s are NOT required to fill in any COVID-Safe event, or P&F approval documentation as the space has already been pre-approved. You are, however, required to adhere to the COVID-safe event checklist that was agreed to between UQLife and P&F, as well as our risk assessment. Please read these documents thoroughly and advise the UQLife team if you have any questions/concerns.
COVID-safe event checklist - outdoor learning
COVID-safe event checklist - event space
Risk Assessment - outdoor learning
Risk Assessment - event space
Statement of Compliance
You are also required to display the “Statement of Compliance” signed document at your event. This document will be kept in a display holder in the storage tent. If you are unable to find the document in the tent, please report it missing and we will ensure a new one is provided to you.
If you have any questions of concerns please contact uqlife@uq.edu.au
Contact us
Email: uqlife@uq.edu.au
Building 41, The University of Queensland, St Lucia
uqlife.simplybook.me