Ibis International Film Festival 2021 short film submission Terms and Conditions

Welcome to the Ibis International Film Festival 2021 (IIFF or Festival).

We welcome your short film submission into our Ibis in Shorts program. Please read these Terms and Conditions carefully.

Note: These Terms and Conditions were amended on 2 September 2021 to include two categories of entry - an Open Category for filmmakers who are students at an Australian tertiary education institution or over the age of 18 years, and a High School Category for secondary students 18 years and under.

Please note: These Terms and Conditions were amended again on 28 September 2021 to extend the closing date for submissions to 3 October 2021.

TERMS AND CONDITIONS

General

1. By submitting your film and entering this promotion, you accept these Terms and Conditions.
2. The promoter is The University of Queensland (ABN 63 942 912 684) of Brisbane, Queensland, 4071 ("Promoter")

Eligible entrants

3. To be eligible to enter this promotion, all entrants must at the date of submitting the entry be:
   1. an Australian resident; and/or
   2. to be eligible:
      1. for the Open Category - be enrolled as a student at an Australian tertiary education institution; or
      2. for the High School Category - be 18 years or under and enrolled as a student at an Australian secondary school.
4. An entry is a film that meets the criteria set out in these terms. A film may have one individual entrant, or a team of entrants. All entrants must be a Filmmaker. A Filmmaker is the person(s) who created and hold all rights to the Film and are authorised to submit the film to Ibis International Film Festival (IIFF) pursuant to these Terms and Conditions (and their agents and assignees). Reference to a single Filmmaker includes all Filmmakers of a Film.
5. This compeition is not open or available in any place in which, or to any person to whom, it would not be lawful to offer or conduct such a competition.

How to enter

6. ("Entry Period") Entry will be open from 9.00am AEST on Monday, 6 September 2021 and closes at 11.59pm AEST on Wednesday, 29 September 2021 Sunday, 3 October 2021. Entries received outside of the Entry Period will not be accepted.
7. To enter, you must upload all of the following requirements during the Entry Period to the link specified as separate digital files or as instructed on the entry form:
   1. your film entry (link);
   2. three to five (3 - 5) high resolution stills from the film (300dpi or higher);
   3. a Press Kit (EPK) which will include film synopsis and any relevant background information: i.e. key cast and crew, and production stories;
   4. film posters and flyers (if available); key artwork, or any designed sales material;
   5. key creatives biographies (i.e. writer, producer, director) of not more than 200 words per biography;
   6. key creative headshot/s (300dpi or higher); and
   7. preferably either high resolution preview trailer of the Film on digital format, or a link, or a short highlights reel from the film, or a link;
   8. if any Filmmaker is under 18 years at the date of entry, you must upload written consent from their parent or guardian; and
   9. if any person appearing in your Entry is under 18 years at the time of filming, you must upload written consent from their parent or guardian to appear in the Entry.
8. You will receive one entry into the competition by completing the requirements listed under the heading 'How to enter'. Your entry will either be in the Open Category, or the High School Category.
9. You must agree to make at least one of the principal crew or cast members available to attend the Screening (either in person or remotely) if required.
10. You may enter the competition more than once, but you may not enter the Film more than once.
11. There is no entry fee.

Criteria

12. Theme: The Festival theme for 2021 is "Women in Motion". Ideally your Film will reflect this in some key manner. However, it is not mandated that your Film comply to this theme.
13. Duration: Maximum length is eight (8) minutes - including titles and credits.
14. Technical Requirements: you are required to provide a copy of the Film with high enough resolution on an external drive and be able to be screened in a large format. Yopu must be available to address any technical issues related to the screening of your entry if required by the Festival's technical services manager.
15. As the person/s entering the Film, (ideally the producer) you confirm that all relevant and necessary licenses and approvals have been confirmed and that you have the absolute rights to screen the film and all content in the film. This includes any music, performance, and/or other material not directly owned by the production (see Rights).
16. Creation Date: The Film must have been created no more than 12 months before the entry date.
17. Purpose: You do not need to have created the Film specifically for this competition.

Competition judging

18. This competition is a game of skill. Chance plays no part in determining the winners. Film in each of the two categories will be judged separately. Films in the Open Category will be judged against each other (and not against films in the High School Category). Films in the High School Category will be judged against each other (and not against films in the Open Category). Selection will take place in two (2) phases:
    1. The Festival Admin team will curate a pre-selection process. Those films selected for judging will then be passed onto the judging panel for final selection.
    2. Finals: the judges will undertake a shortlisting process of all eligible films. The judges will select as many films as they consider appropriate for the in person viewing. The process will take place by 4 October 2021
19. The judging panel will comprise of at least 1 industry expert and will include the Festival Curator/Director and a current UQ student.
20. If your entry is selected for the main Festival program the screening of the selected films will take place on the UQ St Lucia campus on any site as nominated by Festival management. You grant to the Festival and its agents the right to screen the film as many times as is required to suit the programming of the festival in any venue/s nominated by the festival or its agents. You also assign the festival the rights to offer the film on the festival website for viewing for up to 12 months from the end date of the Festival.
21. The judging panel will judge all valid entries in their absolute discretion and judge participants according to films which they consider best address the criteria of creativity and originality, and technical excellence, and will select a maximum of 10 winners for each category. The prize is the screening referred to in paragraph 20 above.
22. The Festival may decline to accept any entry which, in its reasonable opinion, does not comply with these Terms and Conditions, or which is otherwise inappropriate or unlawful in any way, in its absolute discretion.
23. The Festival’s decision in relation to any aspect of the competition is final and the Promoter will not enter into any correspondence regarding the result of the competition.

Exhibited screenings

see (21)

Rights

24. You warrant that:
    1. all Filmmakers authorise the Promoter to use their name and likeness in connection with any publicity for the Festival and related competitions, for a period of up to 24 months from the completion of the Festival in 2021
    2. you film and all information, vision, sound, music, images and other content comprised in your Film (Content) is original and does not infringe on the intellectual property rights of any third party; (see (15))
    3. you own the rights (or have permission form the rights holders) to use the film and content, as necessary for the purposes of submitting the Film and entering this competition. This includes, but is not limited to, all rights from actors, script, all film elements, including but not limited to music, and to submit the film and for it to be screened by the Promoter (or others) at the Festival if it is selected; (see (15))
    4. the exercise by the Festival of its rights under these Terms and Conditions, and the use, display, and screening of the Film and Content (whether by the Festival or others) in connection with the Festival does not and will not infringe any intellectual property rights of any third party.
25. The Promoter may use the materials referred toin clauses 7 (b) to (g) to promote the Festival or your entry.
26. You must advise the Festival immediately if, having submitted your entry, you become aware of any potential claims relating to your entry.

Withdrawal from promotion

27. You may withdraw from the promotion at any time before notification of the winners by notifying the Promoter on 07 3365 6610.  If you withdraw from the competition, the Promoter will remove your entry and will not use your details or entry for media or promotional purposes.  If you withdraw from the competition, you will no longer be eligible to win a prize.

Miscellaneous

28. Entries which, in the opinion of the Promoter:
    1. are incomplete, incorrect or incomprehensible;
    2. contain defamatory or offensive content;
    3. infringe intellectual property rights; or
    4. otherwise do not comply with these Terms and Conditions;

are not eligible to win and may be removed from the competition and the relevant entrant will be disqualified.

29. The Promoter may, in its absolute discretion, disqualify you if, in the opinion of the Promoter, you breach these Terms and Conditions, engage in dishonest or unethical conduct in relation to the competition, manipulate, tamper or interfere with the conduct of the competition, do not comply with the entry process, or conspire with others to gain an unfair advantage.  The Promoter may investigate the matter if it suspects you of having engaged in such breach or conduct.
30. The Promoter may request information from you relevant to entry or participation in the competition, such as proof of residency or age.  The Promoter may, in its absolute discretion, disqualify you if you provide insufficient information, false information or fail to provide information.
31. The Promoter is not responsible for any late, lost or misdirected entries.
32. The Promoter is not responsible for any delays, problems or technical malfunction of any telephone network or lines, computer systems, computer equipment or software, technical problems or traffic congestion on the Internet or at any website, or any combination thereof, including any injury or damage to your or any other person’s computer related to or resulting from entering this promotion.  If such problems arise, then the Promoter may modify, cancel, terminate or suspend the promotion.
33. To the extent permitted by law, the Promoter is not liable for any loss, damage or injury whatsoever (including, but not limited to, indirect or consequential loss) resulting from this promotion, including the taking of prizes.
34. If, for any reason, this promotion is not capable of running as planned, including war, terrorism, state of emergency or disaster, infection by computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures, Covid-19 events, or any other causes beyond the control of the Promoter which corrupt  or affect the administration, security, fairness, integrity, or proper conduct of this promotion, the Promoter reserves the right in its sole discretion to cancel, terminate, modify or suspend the promotion.
35. All costs associated with creating a film and entering the promotion are your responsibility.
36. You acknowledge that the promotion is in no way sponsored, endorsed, administered by or associated with Facebook, Twitter or any other social media platform.
37. You acknowledge that any information that you provide in connection with this promotion is provided to the Promoter and not to Facebook, Twitter or other social media platform.
38. You must release Facebook, Twitter and other social media platforms and their associated companies from all liability arising in respect of the promotion.
39. You understand and agree that the Promoter may collect personal information from you when you enter the promotion, and use it for the purpose of running the promotion (which may include disclosure to third parties for the purpose of processing and conducting the promotion), for promotional purposes surrounding this promotion, as well as other purposes, as set out in the Promoter’s Privacy Policy (located at https://www.uq.edu.au/terms-of-use/). For further information on how the Promoter deals with your personal information, please refer to the Promoter’s Privacy Policy.

Screening

40. You irrevocably consent to the display and screening of the film (whether by the Promoter or others) in connection with the Festival.
41. The Promoter may decide in its sole and absolute discretion whether or not to display, screen or promote your film at or in connection with the Festival.
42. The Promoter reserves the right to use an excerpt from the film not exceeding three minutes for publicity purposes.
43. The Promoter reserves the right to use preview screeners for publicity purposes.